5 minutes before the next meeting starts, you will receive a notification (unless you are already in the "next" meeting).
A meeting is scheduled at 2 pm. You enter the meeting room at 1:30 pm. You click on the red cross icon. At 1:55 pm, you will receive a notification saying "The next meeting will start in five minutes, All good things must come to an end".
You can choose to simply ignore this notification (you will remain in your "impromptu" meeting) or you may exit your "impromptu" meeting. If you choose to remain in your "impromptu" meeting, the existing scheduled meeting will be cancelled at 2:15 pm. The meeting room will appear as free (even if you are using the CTOUCH Pro screen).
- If you join a meeting from CTOUCH Pro, however you do not leave it when the meeting is supposed to end and another meeting is about to start, a notification will appear. If you don't confirm the next meeting, the next meeting will be cancelled 15 minutes following the scheduled start time.
A meeting (meeting A) is scheduled for 2 pm to 3 pm. Another meeting (meeting B) is scheduled for 3 pm to 4 pm. You enter meeting A at 2 pm. At 2:55 pm, you receive a notification: "The next meeting will start in five minutes...". You decide not to leave your meeting. At 3:15 pm, meeting B is automatically cancelled. At 3:16 pm, the room agenda appears as free (even if you are still using the screen). If you leave the meeting at 3:25 pm, the room agenda will be updated "a posteriori" from 2 pm / 3 pm to 2 pm / 3:25 pm.
As stated, CTOUCH Pro will extend the meeting reservation "a posteriori". In the previous example, CTOUCH Pro extended the meeting to 3:25 pm. That means, from 3:15 pm to 3:24 pm, the meeting room appears as free. At 3:25 pm, the meeting room appears as busy from 2:00 pm to 3:25 pm.
As a meeting organizer, you can change the meeting details via the Outlook calendar and send the updates to attendees. After a few minutes, these updates will also be displayed on CTOUCH Pro.
If no meeting is displayed on CTOUCH Pro, the screen saver will appear.